Email Signature Template
An email signature template gives you a tested HTML structure that renders correctly in Outlook and Gmail — the two clients that break most custom signatures. The templates below use table-based layout and inline CSS because that's the only approach guaranteed to work across all email clients, including Outlook's Word rendering engine.
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Pick a layout, fill in your details, copy to Outlook or Gmail. Free, no signup.
Create My Signature →Works with Gmail, Outlook, Apple Mail & more
Template Styles
Professional — Two Column with Divider
Most roles. The standard professional signature layout.Your Name
Job Title
Company Name
+44 000 000 0000 · email@company.com
company.com
Minimalist — Text Only
Senior executives, legal, academic.Your Name
Job Title · Company Name
+44 000 000 0000
Corporate — Logo with Legal Footer
UK Ltd companies, regulated industries.Your Name
Job Title · Department
DDI: +44 000 000 0000 · Mobile: +44 000 000 0000
company.com
Company Ltd · Registered in England and Wales · Company No. 00000000 · Registered office: Address
Creative — Accent Colour with Photo
Marketing, design, creative agencies.Your Name
Creative Director
Agency Name
+44 000 000 0000
portfolio.com
What Makes a Template Work
HTML tables are the only layout method supported across all email clients. Flexbox, grid, and float all fail in desktop Outlook. Every template above is built on a table structure.
Gmail strips <style> blocks from emails. Every CSS property must be applied directly on the element via the style attribute.
Arial, Helvetica, Georgia, Times New Roman. Google Fonts don't load in Outlook or Gmail. Always include a fallback: font-family: Arial, Helvetica, sans-serif.
No base64, no local paths, no SVG (Outlook doesn't support SVG). PNG for logos, JPG for photos. Hosted on a public HTTPS URL.
Max-width 540–600px. Beyond this, signatures overflow on mobile email views (320px viewport minus padding). Use width attribute + inline CSS width for Outlook DPI fix.
Related Guides
Customise Your Template
Pick a layout, add your details, copy to Outlook or Gmail. Free, no signup.
Create My Signature →Works with Gmail, Outlook, Apple Mail & more